Certified Payroll Specialist

Location: Sacramento, CA
Schedule: Full-Time

Position Overview

We are seeking an experienced Certified Payroll Specialist. This role is responsible for processing payroll accurately and timely, with a strong focus on certified payroll reporting for prevailing wage and public works projects. The ideal candidate will have experience managing union and non-union payroll, ensuring compliance with California labor laws, and maintaining detailed payroll records.

Key Responsibilities

• Process weekly and bi-weekly payroll for hourly and salaried employees.
• Prepare and submit certified payroll reports in compliance with California prevailing wage requirements.
• Review timecards, labor classifications, prevailing wage determinations, and fringe benefit calculations.
• Ensure compliance with California labor laws, DIR requirements, Davis-Bacon regulations, and public works reporting standards.
• Process union payroll, including dues, benefits, and collective bargaining agreement requirements.
• Reconcile payroll records and assist with month-end reporting.
• Maintain employee payroll files and records.
• Respond to employee payroll questions and resolve discrepancies.
• Support audits, labor compliance reviews, and workers' compensation reporting.
• Collaborate with HR, Accounting, and Project Management teams to ensure payroll accuracy.

Qualifications

• 3+ years of payroll processing experience.
• Minimum 2 years of certified payroll and prevailing wage experience.
• Strong knowledge of California labor laws and public works compliance.
• Experience with union payroll preferred.
• Proficiency with payroll systems such as ADP, Paychex, Foundation, Viewpoint, UKG, or similar software.
• Advanced Microsoft Excel skills.
• CPP (Certified Payroll Professional) designation preferred but not required.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Industry Background

• Construction
• Electrical Contracting
• Engineering
• Public Works
• General Contracting

Ideal Candidate

The ideal candidate is a detail-oriented payroll professional who can work independently, manage high-volume payroll processing, and ensure full compliance with certified payroll and prevailing wage regulations while meeting strict deadlines.